Public Hospital Career Medical Officers (State)
Award 2023
INDUSTRIAL RELATIONS
COMMISSION OF NEW SOUTH WALES
Application by NSW Ministry of Health.
(Case No. 215160 of 2023)
Before Chief Commissioner Constant
|
13 July 2023
|
AWARD
1. Arrangement
PART A
Clause No. Subject Matter
1. Arrangement
2. Definitions
3. Salaries
4. Senior
Career Medical Officer
5. Salary
increases and work value
6. In-Charge
Allowance
7. Hours of
Work
7A. Multiple
Assignments
8. Penalty
Rates
9. Time
Worked
10. Overtime
11. On-Call and
Call-Back
12. Annual
Leave
13. Public
Holidays
14. Sick Leave
15. Family and
Community Services Leave and Personal/Carer’s Leave
15A. Family
Violence Leave
16. Uniform and
Laundry Allowance
17. Continuing
Medical Education
18. Settlement
of Disputes
19. Travelling
Allowances
20. Long
Service Leave
21. Maternity,
Adoption and Parental Leave
21A. Lactation
Breaks
22. Trade Union
Leave
23. Labour
Flexibility
24. Anti-Discrimination
25. Salary
Sacrifice to Superannuation
26. Salary
Packaging
27. Reasonable
Hours
28. Higher
Duties Allowance
29. Underpayment
and Overpayment of Salaries
30. No Extra
Claims
31. Area,
Incidence and Duration
PART B
Table 1 - Allowances
PART A
2. Definitions
"Association" means the Australian Salaried
Medical Officers' Federation (New South Wales) or the Health Services Union
NSW.
"Award" means the Public Hospital Career
Medical Officers (State) Award 2023.
"Career Medical Officer" means a medical
practitioner who is registered with the Medical Board of Australia and is not
employed under the classifications set out in the Public Hospital Medical
Officers (State) Award.
"Day Worker" means a worker who works ordinary
hours from Monday to Friday inclusive and who commences work on such days at or
after 6.00am and before 10.00am otherwise than as part of a shift system.
"Employer" means the Secretary of the Ministry of
Health exercising employer functions on behalf of the Government of NSW.
"Hospital" means a public hospital as defined
under section 15 of the Health Services
Act 1997.
"Ministry" means the NSW Ministry of Health.
"Public Health Organisation" means an organisation
defined in section 7 of the Health
Services Act 1997 as follows:
(a) a Local Health
District; or
(b) a statutory
health organisation; or
(c) an affiliated
health organisation in respect of its recognised establishments and recognised
services.
"Secretary" means the
Secretary of the Ministry of Health.
“Shift Worker" means a worker who is not a day worker
as defined.
3. Salaries
Part A -
Full time Career Medical Officers shall be paid the salaries
as set out in the Health Professional and Medical Salaries (State) Award.
Career Medical Officers with less than five years
postgraduate experience shall be appointed to Grade 1.
Career Medical Officers with five years postgraduate
experience or more shall be appointed to Grade 2.
Progression within Grades 1 and 2 shall occur on the
anniversary of appointment. Provided that nothing in this clause precludes the
employer, at the employer’s sole discretion, from:
(i) initially
appointing a Career Medical Officer to a higher step within the relevant grade;
or
(ii) accelerating a
Career Medical Officer through the steps within the relevant grade irrespective
of length of service.
Provided that an employee employed on the Transitional Grade
as at the commencement date of this Award shall remain on that scale.
Progression within the Transitional Grade shall be in accordance with the
provisions of this Award.
Individual Career Medical Officers employed as at 26 May 2005 in receipt of a salary higher than that of
Senior Registrar as set out in the Health Professional and Medical Salaries
(State) Award may reach written agreement with the employer that overtime
payment will be calculated on the salary ascribed to Senior Registrar, as
varied from time to time. Any such agreement will require further written
agreement on an annual basis.
Part B -
(a) For the purpose
of calculation of payments to employees pursuant to the provisions of this
Award, one hour's pay shall be calculated in accordance with the following
formula:
Annual
Salary
|
x
|
1
|
52.17857
|
|
38
|
and one day's pay shall be calculated by multiplying
"one hour's pay" (as calculated in accordance with the above formula)
by 7.6.
(b) Employees shall
be eligible to progress to the next higher step in the scale on the anniversary
of the date on which they were appointed.
Part C - Permanent Part-Time Career Medical Officers
(i) A
permanent part-time employee is one who is permanently appointed to work a
specified number of hours which are less than those prescribed for a full-time
employee.
(ii) Employees
engaged under Part C of this clause shall be paid an hourly rate calculated on
the basis of one thirty-eighth of the appropriate rate prescribed by Part A,
with a minimum payment of two hours for each start and one thirty-eighth of the
appropriate allowances prescribed by clause 16, Uniform and Laundry Allowances,
if applicable but shall not be entitled to an additional day off or part
thereof as prescribed by clause 7, Hours of Work.
(iii) Employees
engaged under Part C of this clause shall be entitled to all other benefits of
this Award not otherwise expressly provided for herein in the same proportion
as their ordinary hours of work bear to full-time hours.
(iv) Employees
engaged under Part C of this clause are entitled to contribute to the
appropriate superannuation scheme subject to the requirements of relevant
legislation.
(v) A permanent
part-time employee will progress to the next incremental step every 12 months
from the date of commencement of employment, provided the work performed by the
employee outside the scope of the part-time agreement is commensurate with the
experience of a full-time employee and is acceptable to the employer. This subclause
does not preclude accelerated progression.
4. Senior Career
Medical Officer
(i) A
grading committee consisting of two nominees of the Ministry and two
representatives of the Association(s) shall be constituted to consider and make
recommendations to the employer in relation to appointment to the Senior Career
Medical Officer grade. The committee shall meet to consider an application for
progression to this grade by a Career Medical Officer within 28 days of an
application being submitted to the employer.
(ii) The grading
committee shall not recommend appointment to the Senior Career Medical Officer
grade unless the individual:
(a) has at least
seven years postgraduate clinical experience; and
(b) has a
demonstrated capacity to perform clinical duties and responsibilities at a
senior level with minimal clinical supervision in one or more areas of medical
speciality; and
(c) is required by the
employer to perform clinical duties and responsibilities at a senior level with
minimal clinical supervision in one or more areas of medical speciality as
required by the employer.
(iii) If a grading
committee does not recommend progression by a Career Medical Officer to Senior
Career Medical Officer then the committee must provide
written reasons to why progression was not recommended, which should provide
guidance in respect of any future applications. Such written reasons must be
provided to the Career Medical Officer within 21 days of the date of the
meeting held to consider the application for regrading.
(iv) A Career Medical
Officer shall not make more than one application for progression to Senior
Career Medical Officer in any 12 month period.
(v) Subject to
subclause (vi) of this clause, a Senior Career Medical Officer will progress to
the second step of the Senior Career Medical Officer grade on the anniversary
of his or her commencement on that grade.
(vi) A Career Medical
Officer appointed to the Transitional Grade shall be entitled to apply to be
appointed to the Senior Career Medical Officer grade in accordance with the
provisions of this clause. Provided that a Career Medical Officer who has been
employed on the top step of the Transitional Grade for at least 12 months and
who is appointed as a Senior Career Medical Officer shall be entitled to
progress to the second step of the Senior Career Medical Officer grade after
six months.
5. Work Value
The employer and the Associations agree that the salary
rates provided under this Award recognise and cover all work value change and
productivity gains for the period up to 1 July 2007 and extinguish all work
value, special case or other claims prior to that date
for Career Medical Officers.
6. In-Charge Allowance
An allowance as set out in Item 1 of Table 1 - Allowances
shall be paid to employees for each twelve hours of duty or part thereof of
continuous in-charge duty for responsibility for after hours
medical services. This allowance shall be varied in accordance with increases
in salary rates under this Award.
7. Hours of Work
(i) The
ordinary hours of work shall not exceed an average of 38 hours per week. This
shall be achieved by rostering employees for duty over either forty hours in
any period of seven consecutive days or eighty hours in any period of fourteen
consecutive days and, in addition, then granting employees roster leave
additional to that prescribed in subclause (ii) of this clause to the extent of
one additional day per calendar month. Such additional roster leave may
accumulate to a maximum of three days and shall be granted in multiples of one
day. Upon termination of employment an employee shall be paid the monetary
value of any untaken additional roster leave, calculated at the employee’s
ordinary time rate of pay as prescribed by clause 3, Salaries.
(ii) Employees shall
be free from ordinary hours of duty for not less than two days in each week or
where this is not practicable, four days in each fortnight. Where practicable,
days off shall be consecutive and where possible additional rostered days off
shall be combined with other rostered time off.
(iii) No shift shall
be less than eight hours in length on a weekday or less than four hours in
length on a Saturday, Sunday or public holiday.
(iv) No broken or
split shifts shall be worked.
(v) All time worked
in excess of ten hours in any one shift shall be paid
as overtime.
(vi) Where in any pay
period, an employee is not employed for the whole of the pay period, the
ordinary hours of work for the purpose of calculating salary for that pay
period (i.e., 38 or 76 hours) will be adjusted by the following factor, rounded
to the nearest whole number -
Number of calendar days employed
Number of calendar days in pay period
(vii) Employees shall
be given at least two weeks' notice of rosters to be worked in relation to
ordinary hours of work and also where practicable, in
relation to additional (overtime) rostered hours of work, provided that the
employer may change the rosters without notice to meet any emergent situation.
This subclause shall not apply in respect of the granting by the employer of
additional roster leave pursuant to this clause.
(viii) In the interests
of patient care and the health and welfare of medical staff, employees shall
have a break from duty for the purpose of taking a meal. There shall be a
uniform meal break of 30 minutes except where locally agreed arrangements for a
longer period are made (which shall not exceed one hour).
(ix) If employees are
required to work during their meal breaks they shall
be paid for the time worked. Unless the employee is permitted to finish duty
early on the same shift then overtime becomes payable once the total ordinary
work time of the shift has elapsed.
(x) Medical
administrators are to establish simple and effective procedures in consultation
with employees to record when staff are required to work through their meal
breaks and to ensure that payment is made.
Clause 7A. Multiple
Assignments
(i) Multiple
assignments under this Award exist when an employee has more than one position
under this Award within the NSW Health Service. Each of these positions are
referred to in this clause as "assignments".
(ii) An employee can
only enter into a multiple assignment arrangement
within this Award.
(iii) Where an
employee has multiple assignments, the employee will progress in accordance
with clause 3 and clause 4.
(iv) With the
exception of subclause (iii) above, this clause does not apply to employees who
have multiple casual assignments only.
The Award provisions are to apply separately to each casual assignment.
Multiple Assignments within a single Public Health
Organisation
(v) The following
provisions apply to employees with two or more assignments within a single
Public Health Organisation.
(a) The work
performed in each of an employee’s assignments shall be aggregated for the
purposes of determining all of the employee’s entitlements
under this Award.
Hours, Additional Days Off and Overtime
(b) The combined
total number of ordinary hours worked under an employee’s multiple assignments
shall not exceed the hours of work as set out in subclause 7 (i), Hours of Work.
(c) Where the
combined total number of ordinary hours worked under an employee’s multiple
assignments is equivalent to those set out in subclause 7 (i),
Hours of Work, they will be considered as a full time
employee for the purposes of the Award and:
1. that employee
is entitled to additional days off in accordance with subclause (ii) of clause
7, Hours of Work
2. Subclause 7 (v)
shall apply for the purposes of overtime.
(d) Where the
combined total number of ordinary hours worked under an employee’s multiple
assignments is less than those set out in paragraph (b) of this subclause, the
Provisions of Part C - Permanent Part Time Career Medical Officers, of clause
3, Salaries shall apply.
(e) Employees who
are in full time or part time assignments cannot be engaged on a second or
further assignment as a casual employee under the Award. Any additional hours worked by such employees
are to be remunerated in accordance with paragraphs (c) or (d) of this
subclause.
Leave
(f) All ordinary
hours worked by an employee in multiple assignments shall count towards
determining the employee’s leave entitlements.
(g) Employees with
multiple assignments shall be entitled to take all forms of leave in any of
their assignments. That is, leave
accrued by an employee through work performed in one assignment, can be taken
by that employee in their other assignment/s. Service in all assignments will
be recognised for the purposes of paragraph (b) in subclause (i) of clause 14, Sick Leave.
(h) Where an
employee’s combined total number of ordinary hours worked in their multiple
assignments is equivalent to those set out in subclause (c) of this subclause,
the additional leave shall accrue from both assignments in accordance with
subclause (ii) of clause 12, Annual Leave.
(i) Service
in all assignments will be recognised for the purposes of entitlements under
clause 21, Maternity, Adoption and Parental Leave.
(j) Where an employee’s
assignment is terminated but the employee remains employed under another full
time or part time assignment, all leave credits will be transferred to the
remaining assignments. The employee shall not be paid out the monetary value of
the annual leave or long service leave accrued in the terminated assignment.
Disclosures, Notifications and Approvals
(k) Employees must,
at the time they apply for any second or further assignment, disclose in
writing that they are already employed by NSW Health and provide details of
that assignment including:
1. the position/s
currently held
2. the facility in
which the existing position/s are worked
3. the
classification/s under which they are engaged in each position
4. the number of
ordinary hours worked in each position
5. any regular
additional hours or overtime that is worked in each position
6. whether the
position/s is worked according to a set roster and if so, the details of that
roster arrangement; and
(l) Prior to
accepting an offer for a second or further assignment, employees must provide
to their current manager details of that proposed assignment including:
1. the position
they have applied for
2. the facility in
which the proposed new assignment is to be worked
3. the
classification under which they would be engaged in the new assignment
4. the number of
ordinary hours to be worked in the proposed assignment
5. whether the position
is to be worked according to a set roster and if so, the details of that roster
arrangement.
(m) A Public Health
Organisation may elect on reasonable grounds to withhold the approval of a
second or further assignment to employees who are already employed in another
assignment.
(n) Before accepting
any change in roster or undertaking additional hours or overtime that will
impact on another assignment, employees who hold multiple assignments must
notify their current manager of the details of their next shift in either
assignment. Managers must not change rosters or require employees to work
additional hours or overtime where these will impact on the employee’s roster
in the other assignment (for example by generating overtime) without first
consulting the manager of the other assignment/s. (By way of example, if an
employee is requested by Manager 1 in Assignment 1 to undertake additional
hours in Assignment 1 that may impact on the roster in Assignment 2, the
employee must notify Manager 1 of the impact.
Manager 1 must not change rosters/hours that impact on Assignment 2
without first consulting Manager 2.)
Multiple Assignments Across Different Public Health
Organisations
(vi) Assignments in
different Public Health Organisations will be regarded as entirely separate for
all purposes under the Award, including the accrual and taking of leave. The
only exceptions are the provisions of subclause (iii) of this clause (regarding
incremental progression) and:
(a) At the time an
employee commences an assignment in another Public Health Organisation the
employee’s accrued leave will be apportioned across their assignments (for
example, a 0.6 full time equivalent Career Medical Officer who commences
another 0.4 full time equivalent assignment in another Public Health
Organisation will have 60% of their leave accruals allocated to the former
assignment and 40% to the latter assignment) unless prior to commencing the new
assignment the employee elects that this apportioning does not occur. After this apportioning, leave accrues
separately in each assignment, based on the hours worked in each
assignment. The employer will notify the
employee of their right to make this election prior to the apportioning taking
place.
(b) Employees who
have multiple assignments across different Public Health Organisations at the
time this clause was inserted into this Award may elect to apportion their
accrued leave across their assignments.
(c) Service in all
assignments will be aggregated for the purposes of calculating long service
leave entitlements under the Award.
(d) Service in all
assignments will be recognised for the purposes of entitlements under clause
21, Maternity, Adoption and Parental Leave.
(e) Service in all
assignments will be recognised for the purposes of entitlements of Family and
Community Services Leave and Personal/Carer’s Leave as provided in clause 15.
(f) Service in all
assignments will be recognised for the purposes of entitlements of Continuing
Medical Education as provided in clause 17.
(g) Where an
employee terminates an assignment, any leave credits that are held against that
assignment will be transferred to the remaining assignment/s.
(h) If prior to the
introduction of this clause and/or the StaffLink
payroll system an employee received additional days off and/or overtime in
accordance with clause 7, Hours of Work that employee shall continue to receive
those benefits until one of the assignments is terminated.
(i) Where
an employee has three or more assignments, one or more of which are in
different Public Health Organisations, subclause (m) of this clause shall apply
to those assignments which are within a single Public Health Organisation.
Changes to the composition of Public Health Organisations
(vii) The employer and
the Association agree to review this clause in the event that
the boundaries of any Public Health Organisation change.
(viii) Where any change
to the boundaries of any Public Health Organisation causes an employee’s
multiple assignments to which subclause (iv) of this clause previously applied
to then be subject to subclause (v) of this clause, subclause (iv) of this
clause shall continue to apply (to the exclusion of subclause (v) of this
clause) to those assignments until one of them is terminated.
8. Penalty Rates
Any ordinary hours worked between the following hours shall
be paid at ordinary time plus the appropriate penalty rate:
(i) Hours
worked between 6.00 pm and midnight, Monday to Friday - 12.5%.
(ii) Midnight and
8.00 am, midnight Sunday to midnight Friday - 25%.
(iii) Midnight Friday
and midnight Saturday - 50%.
(iv) Midnight
Saturday and midnight Sunday - 75%.
9. Time Worked
Time worked means the time during which an employee is
required by the employer to be in attendance at a
hospital for the purpose of carrying out such functions as the employer may
call on him/her to perform, and it shall include times when the employee, in
waiting to carry out some active functions, is studying or resting or sleeping
or engaged in any other activity.
Provided that time worked does not include uninterrupted
breaks allowed and actually taken for meals.
Provided further that where an employee attends of his/her
own volition outside of hours rostered on duty, or where an employee remains in
attendance when formally released from the obligation to perform professional
duties, the employer shall not be liable to make any payment for such
attendance.
10. Overtime
(i) All
time worked by employees in excess of the ordinary
hours specified in clause 7, Hours of Work, shall be paid at the rate of time
and one half for the first two hours, and double time for the remaining hours
worked, provided that all overtime performed on a Sunday shall be at double
time.
(ii) All time worked
by employees employed pursuant to Part C, Permanent Part-Time Career Medical
Officers, of clause 3, Salaries, in excess of the
rostered daily ordinary hours of work prescribed for the majority of full-time
employees employed on that shift shall be paid at the appropriate overtime rate
prescribed herein. Time worked up to the rostered daily ordinary hours of work
prescribed for a majority of the full-time employees
employed on the shift concerned shall not be regarded as overtime but an extension
of the contract hours for that day and shall be paid at the ordinary rate of
pay.
(iii) An employee who
works authorised overtime and was not notified on or prior to his/her previous
shift of the requirement to work such overtime shall be paid in addition to
payment for such overtime the meal allowance as determined by the Industrial
Relations Secretary from time to time:
(a) for breakfast
when commencing such overtime work at or before 6.00 am;
(b) for an evening
meal when such overtime is worked for at least one hour immediately following
his/her normal ceasing time, exclusive of any meal break and extends beyond or
is worked wholly after 7.00 pm;
(c) for luncheon
when such overtime extends beyond 2.00 pm on Saturdays, Sundays or holidays;
or shall be provided with adequate meals in lieu of
such payments.
(iv) Provided however
that an employee employed in a community health facility shall be granted time
in lieu of overtime payments. Such time in lieu shall be taken within three
months of accrual and at ordinary time. If such accrued time in lieu is unable
to be taken within the three month period, it is to be
paid out at the end of the three month period in accordance with subclause (i) above at the current rates of pay then applying.
11. On-Call and
Call-Back
(i) An
"on-call period" is a period during which an employee is required by
the employer to be on-call. No employee shall be required to remain on call
while on leave.
(ii) For the
purposes of calculation of payment of on-call allowances and for call-back
duty, an on-call period shall not exceed 24 hours.
(iii) An employee
shall be paid for each on-call period which coincides with a day rostered on
duty an allowance as set out in Item 2 of Table 1 - Allowances and for each
on-call period coinciding with a rostered day off an allowance as set in the
said Item 2 with a maximum payment as set out in the said Item 2 per week.
These allowances shall be varied in accordance with increases in salary rates
under this Award.
(iv) Subject to subclause
(v) below, an employee who is called back for duty shall be paid for all time
worked at the appropriate overtime rate, with a minimum of four hours at such
rates. If an employee is called back on more than one occasion during the call
back period for which he or she is paid, the employee will not be entitled to
further payment until the expiration of the four hour
payment period.
(v) Employees
required to work overtime after leaving the employer’s premises to provide a
technology support resolution or clinical appraisal remotely without onsite
presence, shall be paid for such work at the appropriate overtime rate, with a
minimum of one hour at such rates.
(vi) The amounts
specified in subclause (iii) shall be taken to include expenses incurred in taking
telephone calls at one's own residence and other expenses incurred being
available for emergency duty.
12. Annual Leave
(i) All
employees shall be allowed four calendar weeks leave of absence on full pay in
respect of each twelve months service as defined in this Award plus one day on
full pay in respect of each public holiday occurring within the period of such
leave.
(ii) Employees who
are required to work on Sundays and/or public holidays during a qualifying
period of employment for annual leave purposes shall be entitled to receive
additional annual leave in respect of each complete period of eight hours so
worked as follows:
(a) if 35 or more
such periods on such days have been worked - one week;
(b) if less than 35
such periods on such days have been worked - leave proportionately calculated
on the basis of 38 hours leave for 35 such periods worked;
(c) work performed
by reason of call-backs pursuant to clause 10, Overtime, shall be disregarded
when assessing an employee’s entitlement under this subclause.
(d) The calculations
referred to in paragraphs (a) and (b) of this subclause shall be made to the
nearest one-fifth of the ordinary hours worked, half or more than half of
one-fifth being regarded as one-fifth and less than half being disregarded.
(e) An employee,
with accrued additional annual leave pursuant to this subclause (ii), can elect
at any time to be paid an amount equivalent to the value of accrued additional
leave in lieu of taking additional leave, provided that the amount is a minimum
of one weeks’ accrued additional leave and that the salary for the period of
additional leave paid out will be calculated as if the period of leave was
actually taken.
(iii) Annual leave
shall be given and shall be taken within a period of six months after the date
when the right to annual leave accrued; provided that the giving and taking of
the whole or any separate period of such annual leave may, by mutual agreement
between the employer and the employee, be postponed for a further period not
exceeding six months.
(iv) If the employee
and the employer so agree, the annual leave or any such separate periods may be
taken wholly or partly in advance before the employee has become entitled to
that leave, but where leave is taken in such circumstances a further period of
annual leave shall not commence to accrue until the expiration of the twelve
months in respect of which the annual leave or part thereof has been so taken.
(v) Except as
provided by this clause, payment shall not be made to an employee in lieu of
any annual leave or part thereof nor shall any such payment be accepted by the
employee.
(vi) The employee
shall be given at least two months notice of the date
from which his/her annual leave is to be taken.
(vii) Each employee
shall be paid before entering upon annual leave his/her ordinary rate of salary
for the period of leave.
(viii) Where the
employment of an employee is terminated, the employee shall be entitled to
receive proportionate payment for each completed month of service, together
with such additional annual leave entitlements due under subclause (ii). All
payments are to be made at the rate of salary to which such employee is
entitled under this Award.
(ix) Where the annual
leave under this clause or any part thereof has been taken in advance by an
employee pursuant to subclause (iv), of this clause; and
(a) the employment of
the employee is terminated before he/she has completed the year of employment
in respect of which such annual leave or part thereof was taken; and
(b) the sum paid to
the employee as ordinary pay for the annual leave or part so taken in advance
exceeds the sum which the employer is required to pay to the employee under sub
clause (viii) of this clause,
the employer shall not be liable to make any payment to
the employee under the said sub clause (viii); and shall be entitled to deduct
the amount of such excess from any remuneration payable to the employee upon
the termination of the employment.
(x) Any annual
leave which had accrued to an employee employed immediately prior to the
operative date of this Award under the provisions then in force and who
continues in employment under this Award shall remain to his/her credit and
such leave may be allowed as provided in this clause in addition to any other
leave which has accrued to an employee under the provisions of this clause.
(NOTATION: The conditions under which the annual leave
loading shall be paid to employees are the same as generally applied through
policy directives issued by the Ministry).
13. Public Holidays
(i) Public
Holidays shall be allowed to employees on full pay.
(ii) Where an employee
is required to and does work on any of the public holidays, as set out in this
clause, the employee shall have one day added to the period of his/her annual
leave for each public holiday so worked unless time off in respect of time
worked on any such public holiday has already been granted to the employee. The
provisions of this subclause shall also apply to employees where a public
holiday falls on a rostered day off.
(iii) Provided that
an employee who has accrued additional annual leave referred to in paragraph
(ii) of this subclause can elect at any time to be paid an amount equivalent to
the value of accrued additional leave in lieu of taking additional leave,
provided that the amount is a minimum of one weeks’ accrued additional leave
and that the salary for the period of additional leave paid out will be
calculated as if the period of leave was actually taken.
(iv) For the purpose
of this clause, the following shall be deemed to be public holidays: New Year's
Day, Australia Day, Good Friday, Easter Saturday, Easter Monday, Anzac Day,
Queen's Birthday, Labour Day, Christmas Day, Boxing Day, or in lieu of any such
day any holiday proclaimed in lieu thereof, together with any other day duly
proclaimed as a special day and observed as a public holiday within the area in
which the hospital in which the employee is employed is situated.
(v) All hours
worked on public holidays shall be paid at the rate of time and one half.
14. Sick Leave
(i) An
employee shall be allowed sick leave on full pay calculated by allowing 76
rostered ordinary hours of work for each year of continuous service less any
sick leave on full pay already taken subject to the following conditions:
(a) The employer
may require the sickness to be certified to by the medical superintendent or by
a legally qualified medical practitioner, approved by the employer, or may
require other satisfactory evidence thereof. This requirement shall be
dispensed with where the absence does not exceed two consecutive days.
(b) An employee
shall not be entitled to sick leave until the expiration of three months'
continuous service.
(c) Each employee
shall take all reasonably practicable steps to inform the employer of his or
her inability to attend for duty and as far as possible state the estimated
duration of the absence. Where practicable such notice shall be given within
twenty-four hours of the commencement of such absence.
(d) An employee
shall not be entitled to sick leave on full pay for any period in respect of
which such employee is entitled to workers' compensation; provided, however, an
employer shall pay to an employee who has sick leave entitlements under this
clause, the difference between the amount received as workers' compensation and
full pay, if the employee elects such payment. The
employee’s sick leave entitlements under this clause shall, for each week
during which such difference is paid, be reduced by that proportion of hours
which the difference paid bears to full pay. On the expiration of available sick
leave, weekly compensation payments only shall be payable.
(e) An employee not
eligible for sick leave during periods when he/she would have normally been
rostered on overtime shifts.
(ii) Continuous
service for the purpose of this clause shall be calculated in the same manner
as provided for in paragraph (a) of subclause (ii) of clause 20, Long Service
Leave.
(iii) Full pay for
the purpose of this clause shall include the uniform allowance where payable
under clause 16, Uniform and Laundry Allowance.
(iv) Sick leave as
defined shall accrue and be transferable between hospitals, at the rate of 76
rostered ordinary hours of work per year of continuous service, minus leave
taken.
(v) Any sick leave
which had accrued to an employee employed immediately prior to the operative
date of this Award, under the provisions then in force and who continues in
employment under this Award shall remain to his/her credit and such leave may
be allowed as provided in this clause in addition to any other leave which has
accrued to an employee under the provisions of this clause.
(vi) Subject to the
provision of a satisfactory medical certificate and sick leave being due, annual or long service leave shall be re-credited where an
illness of at least a week’s duration occurs during the period of annual or
long service leave, provided that the period of leave does not occur prior to
retirement, resignation or termination of service.
15.
Family and Community Services Leave and Personal/Carer’s Leave
(i) Family and Community Services (FACS) Leave and Personal/Carer’s Leave are separate, stand alone entitlements.
(ii) The provisions outlined in Parts A and B
of this clause are available to all employees covered by this Award, other than
casual employees as defined in subclause (iii) below.
(iii) Casual employees as defined in the Health
Industry Status of Employment (State) Award are entitled to the provisions
outlined in Part C of this clause.
A. FACS Leave
(i) FACS Leave - General
(a) For the purpose of this clause relating
to FACS leave:
"relative" means a person related
by blood, marriage or affinity;
"affinity" means a relationship
that one spouse because of marriage has to blood relatives of the other; and
"household" means a family group
living in the same domestic dwelling.
(b) The employer may grant FACS leave to an
employee:
(1) to
provide care and/or support for sick members of the employee’s relatives or
household; or
(2) for
reasons related to the family responsibilities of the employee (e.g. to arrange and or attend a funeral of a relative; to
accompany a relative to a medical appointment where there is an element of
emergency; parent/teacher meetings; education week activities; to meet
elder-care requirements of a relative); or
(3) for
reasons related to the performance of community service by the employee (e.g. in matters relating to citizenship; to office holders
in local government, other than as a mayor, for attendance at meetings,
conferences or other associated duties; representing Australia or the State in
major amateur sport other than in Olympic/Commonwealth Games); or
(4) in
a case of pressing necessity (e.g. where an employee
is unable to attend work because of adverse weather conditions which either
prevent attendance or threaten life or property; the illness of a relative;
where a child carer is unable to look after their charge).
(ii) FACS leave replaces compassionate leave.
(iii) An employee is not to be granted FACS leave
for attendance at court to answer a criminal charge, unless
the employer approves the grant of leave in the particular case.
Applications
for FACS leave to attend court, for reasons other than criminal charges, will
be assessed on an individual basis.
(iv) FACS Leave - entitlement
(a) The maximum amount of FACS leave on full
pay that may be granted to an employee is:
(1) 3
working days during the first year of service, commencing on and from 1 January
1995, and thereafter 6 working days in any period of 2 years; or
(2) 1
working day, on a cumulative basis effective from 1 January 1995, for each year
of service after 2 years’ continuous service, minus any period of FACS leave
already taken by the employee since 1 January 1995,
whichever method provides the greater
entitlement.
(b) For the purposes of calculating
entitlements under (vi)(a)(1) and (2) above, a working day for employees
working 38 hours per week shall be deemed to consist of 8 hours, and a working
day for employees working 35 hours per week shall be deemed to consist of 7
hours. The rate at which FACS leave is paid out and utilised shall be on actual
hours absent from a rostered shift.
Example A: An employee working 38 hours per
week will have an entitlement, in their first year of employment, to 24 hours
of FACS leave. If the employee take FACS leave for a
full 10 hour shift, the employee would be debited 10 hours of FACS leave.
Example B: An employee working 35 hours per
week will have an entitlement, in their first year of employment, to 21 hours
of FACS leave. If the employee takes FACS leave for a full 7
hour shift, the employee would be debited 7 hours of FACS leave.
Example C: An employee, employed prior to 1
January 1995, applies for FACS leave on 20 February 1997. The employee is
entitled to 6 days in any period of two years. Therefore, to calculate the
employee’s available FACS leave as at 20 February
1997, add all FACS leave taken from 21 February 1995 to 20 February 1997 and deduct
that amount from the 6 days entitlement.
(c) FACS leave is available to part-time
employees on a pro rata basis, based on the average number of hours worked per
week. A working day shall consist of one-fifth of the employee’s average weekly
hours during the preceding 12 months or during the employee’s period of
employment, whichever is the lesser period.
Example: An employee working an average of 30
hours per week will have an entitlement, in his/her first year of employment,
of 18 hours of FACS leave. If the employee takes FACS leave for a full rostered
shift e.g. of 4 hours, the employee would be debited 4
hours of FACS leave. Likewise, if the employee was rostered for 8 hours and was
absent for the full 8 hours on FACS leave, he/she would be debited 8 hours of
FACS leave.
(v) Additional FACS leave for bereavement
purposes
Where FACS
leave has been exhausted, additional FACS leave of up to 2 days for bereavement
may be granted on a discrete, "per occasion" basis to an employee on
the death of a relative or member of a household as defined in subclause (i) (a) of Part A of this clause.
(vi) Use of other leave entitlements
The employer
may grant an employee other leave entitlements for reasons related to family
responsibilities or community service, by the employee.
An employee
may elect, with the consent of the employer, to take annual leave; long service
leave; or leave without pay.
B. Personal/Carer’s Leave
(i) Use of sick leave to care for the person
concerned - definitions
A person who
needs the employee’s care and support is referred to as the "person
concerned" and is:
(a) a spouse of the employee; or
(b) a de facto spouse, who, in relation to a
person, is a person of the opposite sex to the first mentioned person who lives
with the first mentioned person as the husband or wife of that person on a bona
fide domestic basis although not legally married to that person; or
(c) a child or an adult child (including an
adopted child, a step child, a foster child or an ex
nuptial child), parent (including a foster parent and legal guardian),
grandparent, grandchild or sibling of the employee or spouse or de facto spouse
of the employee; or
(d) a same sex partner who lives with the
employee as the de facto partner of that employee on a bona fide domestic
basis; or
(e) a relative of the employee who is a
member of the same household, where for the purpose of this clause relating to
Personal/Carer’s Leave:
"relative" means a person related
by blood, marriage or affinity;
"affinity" means a relationship
that one spouse because of marriage has to blood relatives of the other; and
"household" means a family group
living in the same domestic dwelling.
(ii) Use of sick leave to care for the person
concerned - entitlement
(a) The entitlement to use sick leave in
accordance with this subclause is subject to:
(1) the
employee being responsible for the care and support of the person concerned;
and
(2) the
person concerned being as defined in paragraph (i) of
Part B, Personal/Carer’s Leave, of this clause.
(b) Other than a casual or any other employee
who receives a loading in lieu of sick leave, an employee with responsibilities
in relation to a person who needs their care and support shall be entitled to
use the untaken sick leave, from that year’s annual sick leave entitlement, to
provide care and support for such persons when they are ill.
(c) Sick leave accumulates from year to year.
In addition to the current year’s grant of sick leave available under (b)
above, sick leave untaken from the previous 3 years may also be accessed by an
employee with responsibilities in relation to a person who needs their care and
support.
(d) The employer may, in special
circumstances, make a grant of additional sick leave. This grant can only be
taken from sick leave untaken prior to the period referred to in subparagraph
(c) above.
(e) The employee shall, if required,
establish either by production of a medical certificate or statutory
declaration, that the illness of the person concerned is such as to require
care by another person.
(f) The employee has the right to choose the
method by which the ground for leave is established, that is, by production of
either a medical certificate or statutory declaration.
(g) The employee is not required to state the
exact nature of the relevant illness on either a medical certificate or
statutory declaration.
(h) The employee shall, wherever practicable,
give the employer notice prior to the absence of the intention to take leave,
the name of the person requiring care and that person’s relationship to the
employee, the reasons for taking such leave and the estimated length of
absence. If it is not practicable for the employee to give prior notice of
absence, the employee shall notify the employer by telephone of such absence at
the first opportunity on the day of absence.
(i) In normal circumstances, the employee
must not take leave under this part where another person has taken leave to
care for the same person.
(iii) Use of other leave entitlements
An employee
may elect, with the consent of the employer, to take:
(a) annual leave, including annual leave not
exceeding 10 days in single day periods or part thereof, in any calendar year
at a time or times agreed by the parties. An employee and employer may agree to
defer payment of the annual leave loading in respect of single day absences,
until at least 5 consecutive annual leave days are taken. An employee may elect
with the employer’s agreement to take annual leave at any time within a period
of 24 months from the date at which it falls due.
(b) long service leave; or
(c) leave without pay for the purpose of
providing care and support to the person concerned as defined in paragraph (i) of Part B of this clause.
(iv) Time off in lieu of payment of overtime
(a) An employee may elect, with the consent of
the employer, to take time off in lieu of payment of overtime at a time or
times agreed with the employer within 12 months of the said election
(b) Overtime taken as time off during
ordinary time shall be taken at the ordinary time rate, that is, one hour off
for each hour of overtime worked.
(c) If, having elected to take time as leave
in accordance with (iv)(a) above and the leave is not taken for whatever
reason, payment for time accrued at overtime rates shall be made at the expiry
of the twelve 12 month period from the date the
overtime was worked, or earlier by agreement, or on termination.
(d) Where no election is made in accordance
with subparagraph (iv)(a) above, the employee shall be paid overtime rates in
accordance with the provisions of clause 9, Overtime.
(v) Use of make-up time
(a) An employee may elect, with the consent
of the employer, to work "make-up time". "Make-up time" is
worked when the employee takes time off during ordinary hours for family or
community service responsibilities, and works those hours at another time,
during the spread of ordinary hours provided for in clause 6 of this Award, at
the ordinary rate of pay.
(b) An employee on shift work may elect, with
the consent of the employer, to work "make-up time" (under which the
employee takes time off during ordinary hours and works those hours at another
time) at the applicable shift work rate which would have been applicable to the
hours taken off.
C. Entitlements for Casual Employees
(i) Bereavement entitlements for casual
employees
(a) Casual employees are entitled to not be
available to attend work or to leave work upon the death in Australia of a
relative or member of a household as prescribed in subparagraph (i)(a) of Part A of this clause.
(b) The employer and the employee shall agree
on the period for which the employee will be entitled to not be available to
attend work. In the absence of agreement, the employee is entitled to not be
available to attend work for up to 48 hours (i.e. two
days) per occasion. The casual employee is not entitled to any payment for the
period of non-attendance.
(c) An employer must not fail to re-engage a
casual employee because the employee accessed the entitlements provided for in
this part. The rights of an employer to engage or not engage a casual employee
are otherwise not affected.
(ii) Personal carers entitlement for casual
employees
(a) Subject to the evidentiary and notice requirements
in subparagraphs (ii)(e) - (h) of Part B of this clause casual employees are
entitled to not be available to attend work, or to leave work if they need to
care for a person prescribed in subclause (i) of Part
B of this clause who are sick and require care and support, or who require care
due to an unexpected emergency, or the birth of a child.
(b) The employer and the employee shall agree
on the period for which the employee will be entitled to not be available to
attend work. In the absence of agreement, the employee is entitled to not be
available to attend work for up to 48 hours (i.e. two
days) per occasion. The casual employee is not entitled to any payment for the
period of non-attendance.
(c) An employer must not fail to re-engage a
casual employee because the employee accessed the entitlements provided for in
this part. The rights of an employer to engage or not to engage a casual
employee are otherwise not affected.
15A. Family Violence
Leave
(i) For
the purpose of this clause, family violence means domestic violence as defined
in the Crimes (Domestic and Personal
Violence) Act 2007 as varied from time to time. The violence may have been
reported to the police and/or may be the subject of an Apprehended Violence
Order.
(ii) An employee
experiencing family and domestic violence can utilise Award leave entitlements
provided for in Sick Leave and Family and Community Services Leave provisions
of the Award.
(iii) Where leave
entitlements to Sick Leave and Family and Community Services Leave are
exhausted, the employer will grant up to five days per year of paid special
leave to attend legal proceedings, counselling, appointments with a medical or
legal practitioner and relocation and safety activities directly associated
with alleviating the effects of family and domestic violence. This leave
entitlement does not accumulate from year to year.
(iv) Upon exhaustion
of the paid leave entitlement, an employee may request further periods of
unpaid leave, for the same activities for which paid leave would be available.
(v) To access paid
and unpaid leave, the employee must provide the employer with evidence, to the
employer’s satisfaction, substantiating the purpose of the leave and that the
leave is related to alleviating the effects of family violence. The employer
may accept a variety of agreed documentation in support of an application for
leave. Supporting documentation may be presented in the form of an agreed
document issued by the Police Force, a Court, a doctor, a Family Violence Support
Service or a lawyer.
(vi) Matters related
to family violence can be sensitive. Information collected by the employer will
be kept confidential. No information relating to the details of the family
violence will be kept on an employee’s personnel file without their express
permission. However, records about the use of family violence leave will need
to be kept.
(vii) The employer,
where appropriate, may facilitate flexible working arrangements subject to
operational requirements. This may include changes to working times and
locations, telephone numbers and email addresses.
(viii) The employer
will co-operate with all legal orders protecting an employee experiencing
domestic violence.
16. Uniform and
Laundry Allowances
(i) Sufficient
suitable and serviceable uniforms shall be provided for each employee required
to wear a uniform and such uniforms shall be laundered at the expense of the
employer.
(ii) Where an employer
requires a uniform to be worn but does not provide such uniform, the following
allowances shall be paid:
(a) where a full
uniform, including special shoes, is required, an amount per week as set in
Item 3 of Table 1 - Allowances;
(b) in other cases,
an amount as also set in Item 3 of Table 1.
17. Continuing Medical
Education
(i) After
12 months employment, an employee shall be entitled to 7 days of paid leave per
annum for the purposes of Continuing Medical Education and professional
development. This entitlement can accrue to a maximum of 21 days. The value of
such leave is not payable on termination.
(ii) The approval of
the employer is required for such leave, which must not interfere with the
maintenance of essential services and patient care. Approval shall not be
unreasonably withheld.
(iii) The Continuing
Medical Education or professional development activities undertaken during such
paid leave must be relevant to the position occupied by the employee.
(iv) Expenses
associated with such leave are to be reimbursed by the employer, provided that
no expenses or allowances shall be payable in respect of travel or
accommodation outside Australia, except in respect of courses run under the
auspices of a recognised Australasian Specialist College in New Zealand. The
provisions of the Ministry of Health Policy Directive PD2016_010, Official
Travel, as amended from time to time, shall apply to any travel under this
clause.
(v) Expenses shall
be reimbursed where the approved Continuing Medical Education or professional
development activity falls on days that would not otherwise be working days.
18. Settlement of
Disputes
(i) Where
a dispute arises in a particular section which cannot be resolved between the
employees or their representative and the supervising staff, it shall be
referred to the Chief Executive Officer of the Public Health Organisation or
his/her nominee, who will arrange for the matter to be discussed with the
employees concerned and a local representative or representatives of the
Association.
(ii) Failing
settlement of the issue at this level, the matter shall be referred to the
Secretary and the Head Office of the Association(s). The dispute will then be
dealt with pursuant to subclause (v) of this clause.
(iii) While these
procedures are continuing, no stoppage of work or any form of ban or limitation
of work shall be applied. Unless agreed otherwise by the parties the status quo
before the emergence of the issue must continue while these procedures are
being followed. For this purpose "status
quo" means the work procedures and practice in place:
(a) immediately
before the issue arose; or,
(b) immediately before
any change to those procedures or practices, which caused the issue to arise,
was made.
(iv) The
Association(s) reserve(s) the right to vary this procedure where it is
considered a safety factor is involved.
(v) With a view to
an amicable and speedy settlement, all disputes that firstly cannot be settled
in accordance with subclauses (i) and (ii) of this
clause may be submitted to a committee consisting of not more than six members
with equal representatives of the Secretary and the Association(s). Such
committee shall have the power to investigate all matters in dispute and to
report to the Chief Executive Officer and the Association(s) respectively with
such recommendation as it may think right and in the event of no mutual
decision being arrived at by such committee, the matter in dispute may be
referred to the industrial committee.
(vi) This clause
shall not interfere with the rights of either party to institute proceedings
for the determination of any matter in accordance with the Industrial Relations Act 1996.
19. Travelling
Allowances
(i) An
employee seconded to another hospital may be granted a daily travel allowance
at the rate of the difference between the cost of travel by public transport to
his/her normal place of employment and travel by public transport to the
seconding hospital. Provided that where an employee drives his/her own vehicle,
he/she shall, in lieu, be eligible for an allowance equivalent to the transport
allowance rate payable to members of the New South Wales Health Service as
determined under the Health Services Act
1997 from time to time, for the difference between the distance to his/her
normal place of employment and the distance to the seconding hospital.
(ii) An employee
who, with the approval of the chief executive officer, uses on official
business, a motor vehicle maintained primarily for other than official
business, shall be paid the abovementioned allowance from time to time
effective. However, where it is estimated that an employee will, with the
approval of the chief executive officer, be required to use his/her private
vehicle on official business on at least 50 days during any period of 12 months
and during that period aggregate at least 805 kilometres of official running,
he/she shall be paid at the official business rate payable to members of the
New South Wales Public Service as determined by clause 36 of the Crown
Employees (Public Service Conditions of Employment) Reviewed Award 2009
from time to time.
(iii) For the purpose
of subclause (ii) travel on official business:
(a) occurs when an
employee is required by the employer as part of his/her duty to use his/her
motor vehicle to attend away from his/her normal place of employment or
seconding hospital to another clinic, annexe or
hospital. Where an employee travels on official business direct from his/her
place of residence to a clinic, annexe or hospital, other than his/her normal
place of employment he/she shall be paid for the difference between the
distance to his/her normal place of employment or seconding hospital and that
other annexe, clinic or hospital;
(b) does not include
"call backs";
(iv) Nothing in this
clause shall make the employer liable for the cost of the employee’s daily
travel to his/her usual and normal place of employment.
NOTATION: -
(i) For
conditions relating to secondments see relevant Ministry of Health policy
directives.
(ii) Travelling
compensation applies to staff required to work at centres other than their
headquarters.
20. Long Service Leave
(i)
(a) Each employee
shall be entitled to two months long service leave on full pay after ten years of
service; thereafter additional long service shall accrue on
the basis of five months long service leave on full pay for each ten years service.
Employees with at least seven years
service and less than 10 years service are
entitled, proportionate to his or her length of service, to proceed on a
proportionate period of long service leave on the basis of
two months' long service leave for ten years' service on full pay.
(b) Where the
services of an employee with at least five years service
and less than seven years service are terminated by
the employer for any reason other than the employee's serious and wilful
misconduct, or by the employee, on account of illness, incapacity or domestic
or other pressing necessity, he/she shall be entitled to be paid a
proportionate amount for long service leave on the basis of
two months' long service leave for ten years' service.
Where the services of an employee with at least seven
years are terminated by the employer or by the employee, he/she shall be
entitled to be paid a proportionate amount for long service leave on the basis of two months' long service leave for ten
years' service. Where the services of an employee with at least 10 years service are terminated by the employer or by the
employee, he/she shall be entitled to be paid on the basis of
two months' long service leave for ten years' service and thereafter on the
basis of five months long service leave for each ten years
service.
(ii) For the
purposes of subclause (i) of this clause:
(a) service shall
mean continuous service with the employer. For the purpose of
this paragraph, continuous service will be determined in accordance with the
provisions of Section 7 of the Ministry of Health Policy Directive PD2019_010
Leave Matters for the NSW Health Service, as amended from time to time.
(b) Broken periods
of service with the employer in one or more hospitals shall count as service
subject to the condition that where an employee, after ceasing employment with
the employer is re-employed subsequent to the 1st July 1974, any service of
that employee before he/she was so re-employed shall not be counted for the
purpose of determining any long service leave due to that employee in respect
of his/her service after he/she was so re-employed unless he/she has completed
at leave five years' continuous service from the date of his/her being so
re-employed.
(c) Service shall
not include -
(1) any period of
leave without pay except in the case of employees who
have completed at least ten years service (any period
of absence without pay being excluded there from) in which case service shall
include any period of leave without pay not exceeding six months taken after 1
July 1974;
(2) any period of
part-time service, except permanent part-time service.
(iii) An employee
with an entitlement to long service leave may elect to access such entitlement:
(a) on full pay;
(b) on half pay; or
(c) on double pay.
(iv) When an employee
takes long service leave, the leave entitlement will be deducted on the
following basis:
(a) a period of
leave on full pay - the number of days so taken;
(b) a period of
leave on half pay - half the number of days so taken; or
(c) a period of
leave on double pay - twice the number of days so taken.
(v) When taking
long service leave and an employee would otherwise have had a rostered shift
fall on a public holiday during that period, the amount of long service leave
to be deducted is to be reduced by one day for the public holiday.
(vi) Long service
leave shall be taken at a time mutually arranged between the employer and the
employee.
(vii)
(a) On the
termination of employment of an employee, otherwise than by his/her death, an
employer shall pay to the employee the monetary value of all long service leave
accrued and not taken at the date of such termination and such monetary value
shall be determined according to the salary payable to the employee at the date
of such termination unless the employee transfers his or her leave entitlement
in accordance with Section 7 of the NSW Health Policy Directive PD2019_010
Leave Mattes for the NSW Health Service, as amended from time to time.
(b) Where an
employee who has acquired a right to long service leave, or after having had
five years service and less than ten years service dies, the widow or the widower of such
employee, or if there is no such widow or widower, the children of such
employee, or if there is no such widow, widower, or children, such person who,
in the opinion of the employer, was at the time of the death of such employee,
a dependent relative of such employee, shall be entitled to receive the
monetary value of the leave not taken or which would have accrued to such
employee, had his/her services terminated as referred to in paragraph (b) of
subclause (i) of this clause and such monetary value
shall be determined according to the salary payable to the employee at the time
of his/her death.
Where there is a guardian of any children entitled
under this paragraph the payment, to which such children are entitled, may be
made to such guardian for their maintenance, education
and advancement.
Where there is no person entitled under this paragraph
to receive the monetary value of any leave payable under the foregoing
provisions payment in respect thereof shall be made to the legal personal
representative of such employee.
(viii) Rights to long
service leave under this clause shall be in replacement of rights to long
service leave, if any, which at the 1st July 1974, may
have accrued or may be accruing to an employee and shall apply only to persons
in the employ of the employer on or after the 1st July 1974. Where an employee
has been granted long service leave or has been paid its monetary value prior
to the 1st July 1974, the employer shall be entitled
to debit such leave against any leave to which the employee may be entitled
pursuant to this clause.
21. Maternity,
Adoption and Parental Leave
A. Maternity Leave
(i) Eligibility
for Paid Maternity Leave
To be eligible for paid maternity leave a full-time or
permanent part-time employee must have completed at least 40 weeks continuous
service prior to the expected date of birth.
An employee who has once met the conditions for paid
maternity leave will not be required to again work the 40 weeks continuous
service in order to qualify for a further period of
paid maternity leave, unless-
(a) there has been
a break in service where the employee has been re-employed or re-appointed
after a resignation, medical retirement, or after her services have been
otherwise dispensed with: or
(b) the employee
has completed a period of leave without pay of more than 40 weeks. In this
context, leave without pay does not include sick leave without pay, maternity
leave without pay, or leave without pay associated
with an illness or injury compensable under the Workers' Compensation Act 1987 as varied from time to time.
(ii) Portability of
Service for Paid Maternity Leave
Portability of service for paid maternity leave
involves the recognition of service in government sector agencies for the
purpose of determining an employee's eligibility to receive paid maternity
leave. For example, where an employee moves between a public service department
and a public hospital, previous continuous service will be counted towards the
service prerequisite for paid maternity leave.
When determining an employee's eligibility for paid
maternity leave, continuous service with an organisation that is part of the
government sector as defined in the Government
Sector Employment Act 2013 as varied from time to time will be recognised,
provided that:
(a) service was on
a full-time or permanent part-time basis:
(b) cessation of
service with the former employer was not by reason of dismissal on any ground,
except retrenchment or reduction of work;
(c) the employee
immediately commences duty with the new employer. There may be a break in
service of up to two months before commencing duty with the new employer. However,
such a break in service will not be counted as service for the purpose of
calculating any prior service prerequisite for paid maternity leave.
(iii) Entitlement to
Paid Maternity Leave
An eligible employee is entitled to fourteen weeks at
the ordinary rate of pay from the date maternity leave commences. This leave
may commence up to fourteen weeks prior to the expected date of birth.
It is not compulsory for an employee to take this
period off work. However, if an employee decides to work during the nine weeks
prior to the date of birth it is subject to the employee being able to
satisfactorily perform the full range of normal duties.
Paid maternity leave may be paid:
on a normal fortnightly basis; or
in advance in a lump sum; or
at the rate of half pay over a period of twenty-eight
weeks on a regular fortnightly basis.
Annual and/or long service leave credits can be
combined with periods of maternity leave on half pay to enable an employee to
remain on full pay for that period.
(iv) Unpaid Maternity
Leave
(a) Full-time and
permanent part-time employees who are entitled to paid maternity leave are
entitled to a further period of unpaid maternity leave of not more than 12
months after the actual date of birth.
(b) Full-time and
permanent part-time employees who are not eligible for paid maternity leave are
entitled to unpaid maternity leave of not more than 12 months.
(v) Applications
An employee who intends to proceed on maternity leave
should formally notify her employer of such intention as early as possible, so
that arrangements associated with her absence can be made.
Written notice of not less than eight weeks prior to
the commencement of the leave should accordingly be given. This notice must
include a medical certificate stating the expected date of birth and should
also indicate the period of leave desired.
(vi) Variation after
Commencement of Leave
After commencing maternity leave, an employee may vary
the period of her maternity leave once only without the consent of her employer
by giving the employer notice in writing of the extended period at least
fourteen days’ before the start of the extended period.
An employer may accept less notice if convenient.
An employee may extend the period of maternity leave at
any time with the agreement of the employer.
The conditions relating to variation of maternity leave
are derived from Section 64 of the Industrial
Relations Act 1996.
(vii) Staffing
Provisions
In accordance with obligations established by the Industrial Relations Act 1996 (Section
69) any person who occupies the position of an employee on maternity leave must
be informed that the employee has the right to return to her former position.
Additionally, since an employee has the right to vary the period of her
maternity leave, offers of temporary employment should be in writing, stating clearly the temporary nature of the contract of
employment. The duration of employment should be also set down clearly; to a
fixed date or until the employee elects to return to duty, whichever occurs
first.
(viii) Effect of
Maternity Leave on Accrual of Leave, Increments etc.
When the employee has resumed duties, any period of
full pay leave is counted in full for the accrual of annual leave, sick leave
and long service leave and any period of maternity leave on half pay is taken into account to the extent of one half thereof when
determining the accrual of annual leave, sick leave and long service leave.
Except in the case of employees who have completed ten
years' service the period of maternity leave without pay does not count as
service for long service leave purposes. Where the employee has completed ten
years' service the period of maternity leave without pay shall count as service
provided such leave does not exceed six months.
Maternity leave without pay does not count as service
for incremental purposes. Periods of maternity leave at full pay and at half
pay are to be regarded as service for incremental progression on a pro-rata
basis.
Where public holidays occur during the period of paid
maternity leave, payment is at the rate of maternity leave received i.e.,
public holidays occurring in a period of full pay maternity leave are paid at
full rate and those occurring during a period of half pay leave are paid at
half rate.
(ix) Illness
Associated with Pregnancy
If, because of an illness associated with her pregnancy
an employee is unable to continue to work then she can elect to use any
available paid leave (sick, annual and/or long service leave) or to take sick
leave without pay.
Where an employee is entitled to paid maternity leave,
but because of illness, is on sick, annual, long service leave, or sick leave
without pay prior to the birth, such leave ceases nine weeks prior to the
expected date of birth. The employee then commences maternity leave with the
normal provisions applying.
(x) Transfer to a
More Suitable Position
Where, because of an illness or risk associated with
her pregnancy, an employee cannot carry out the duties of her position, an
employer is obliged, as far as practicable, to provide employment in some other
position that she is able to satisfactorily perform. This obligation arises
from Section 70 of the Industrial
Relations Act 1996. A position to which an employee is transferred under
these circumstances must be as close as possible in status and salary to her
substantive position.
(xi) Miscarriages
In the event of a miscarriage any absence from work is
to be covered by the current sick leave provisions
(xii) Stillbirth
In the case of a stillbirth, (as classified by the
Registry of Births, Deaths and Marriages) an employee
may elect to take sick leave, subject to production of a medical certificate,
or maternity leave. She may resume duty at any time provided she produces a
doctor's certificate as to her fitness.
(xiii) Effect of
Premature Birth on Payment of Maternity Leave
An employee who gives birth prematurely and prior to
proceeding on maternity leave shall be treated as being on maternity leave from
the date leave is commenced to have the child. Should an employee return to
duty during the period of paid maternity leave, such paid leave ceases from the
date duties are resumed.
(xiv) Right to Return
to Previous Position
In accordance with the obligations set out in Section
66 of the Industrial Relations Act
1996, an employee returning from maternity leave has the right to resume her
former position.
Where this position no longer exists the employee is
entitled to be placed in a position nearest in status and salary to that of her
former position and to which the employee is capable or qualified.
(xv) Further
Pregnancy While on Maternity Leave
Where an employee becomes pregnant whilst on maternity
leave a further period of maternity leave shall be granted. If an employee
enters on the second period of maternity leave during the currency of the
initial period of maternity leave, then any residual maternity leave from the
initial entitlement ceases.
An employee who commences a subsequent period of
maternity leave while on unpaid maternity leave under subclause (iv)(a) of Part
A of this clause or subclause (i)(b) of Part D of
this clause is entitled to be paid at their normal rate (i.e.
the rate at which they were paid before proceeding on maternity leave).
An employee who commences a subsequent period of
maternity leave during the first 12 months of a return to duty on a part-time
basis as provided under subparagraph (i)(c) of Part D
of this clause is entitled to be paid at their substantive full-time rate for
the subsequent period of maternity leave.
An employee who commences a subsequent period of
maternity leave more than 12 months after returning to duty on a part-time
basis under subclause (i)(c) of Part D, Right to
Request, of this clause, will be entitled to paid maternity leave for the
subsequent period of maternity leave at their part-time rate.
B. Adoption Leave
(i) Eligibility
All full-time and permanent part-time employees who are
adopting a child and are to be the primary care giver of the child are eligible
for unpaid adoption leave.
To be eligible for paid adoption leave a full-time or
permanent part-time employee must also have completed at least 40 weeks
continuous service prior to the date of taking custody of the child.
An employee who has once met the conditions of paid
adoption leave, will not be required to again work the 40 weeks continuous
service in order to qualify for further periods of
paid adoption leave, unless
(a) there has been
a break in service where the employee has been re-employed or re-appointed
after a resignation, medical retirement, or after their services have been
otherwise dispensed with; or
(b) the employee
has completed a period of leave without pay of more than 40 weeks. In this
context, leave without pay does not include sick leave without pay, maternity
leave without pay, or leave without pay associated
with an illness or injury compensable under the Worker's Compensation Act (NSW) 1987 as varied from time to time.
(ii) Portability of
Service for Paid Adoption Leave
As per maternity leave conditions.
(iii) Entitlement
(a) Paid Adoption
Leave
Eligible
employees are entitled to paid adoption leave of fourteen weeks at the ordinary
rate of pay from and including the date of taking custody of the child.
Paid adoption
leave may be paid: -
on a normal
fortnightly basis; or
in advance in a
lump sum; or
at the rate of
half pay over a period of twenty-eight weeks on a regular fortnightly basis.
Annual and/or
long service leave credits can be combined with periods of adoption leave at
half pay to enable an employee to remain on full pay for that period.
(b) Unpaid Adoption
Leave
Eligible
employees are entitled to unpaid adoption leave as follows:
where the child
is under the age of 12 months - a period of not more than 12 months from the
date of taking custody;
where the child
is over the age of 12 months and under 18 years old - a period of up to 12
months, such period to be agreed upon by both the employee and the employer.
(iv) Applications
Due to the fact that an
employee may be given little notice of the date of taking custody of a child,
employees who believe that, in the reasonably near future, they will take
custody of a child, should formally notify the employer as early as practicable
of the intention to take adoption leave. This will allow arrangements
associated with the adoption leave to be made.
(v) Variation after
Commencement of Leave
After commencing adoption leave, an employee may vary
the period of leave, once without the consent of the employer and otherwise
with the consent of the employer. A minimum of fourteen days’ notice must be
given, although an employer may accept less notice if convenient.
(vi) Staffing
Provisions
As per maternity leave conditions.
(vii) Effect of
Adoption Leave on Accrual of Leave, Increments, etc.
As per maternity leave conditions.
(viii) Right to return
to Previous Position
As per maternity leave conditions.
C. Parental Leave
(i) Eligibility
To be eligible for parental leave a full-time or
permanent part-time employee must have completed at least 40 weeks continuous
service prior to the expected date of birth or to the date of taking custody of
the child.
An employee who has once met the conditions for paid
parental leave will not be required to again work the 40 weeks continuous
service in order to qualify for a further period of
paid parental leave, unless:
(a) there has been
a break in service where the employee has been re-employed or re-appointed
after a resignation, medical retirement, or after their services have been
otherwise dispensed with: or
(b) the employee
has completed a period of leave without pay of more than 40 weeks. In this
context, leave without pay does not include sick leave without pay, maternity
leave without pay, or leave without pay associated
with an illness or injury compensable under the Workers' Compensation Act 1987 as varied from time to time.
(ii) Portability of
Service for Paid Parental Leave
As per maternity leave conditions.
(iii) Entitlements
Eligible employees whose spouse or partner (including a
same sex partner) is pregnant or is taking custody of a child, are entitled to
a period of leave not exceeding 52 weeks, which includes one week of paid
leave, and may be taken as follows:
(a) an unbroken
period of up to one week at the time of the birth of the child, taking custody
of the child or other termination of the pregnancy (short parental leave), and
(b) a further unbroken
period in order to be the primary caregiver of the
child (extended parental leave).
(c) The entitlement
of one week’s paid leave may be taken at anytime
within the 52 week period and shall be paid:
at the employees ordinary rate of pay for a period not exceeding
one week on full pay, or
two weeks at
half pay or the period of parental leave taken, whichever is the lesser period.
(d) Extended
parental leave cannot be taken at the same time as the employee’s spouse or
partner is on maternity or adoption leave except as provided for in
subparagraph (i)(a) of Part D, Right to Request of
this clause.
Annual and/or
long service leave credits can be combined with periods of parental leave on
half pay to enable an employee to remain on full pay for that period.
(iv) Applications
An employee who intends to proceed on parental leave
should formally notify their employer of such intention as early as possible,
so that arrangements associated with their absence can be made.
(a) In the case of
extended parental leave, the employee should give written notice of the
intention to take the leave.
(b) The employee
must, at least four weeks before proceeding on leave, give written notice of
the dates on which they propose to start and end the period of leave, although
it is recognised in situations of taking custody of a child, little or no
notice may be provided to the employee. In such an instance, the employee
should notify the employer as early as practicable.
(c) The employee
must, before the start of leave, provide a certificate from a medical
practitioner confirming that their spouse or partner is pregnant and the
expected date of birth, or in the case of an adoption, an official form or
notification on taking custody of the child.
(d) In the case of
extended parental leave, the employee must, before the start of leave, provide
a statutory declaration by the employee stating:
(1) if applicable, the period of any
maternity leave sought or taken by his spouse, and
(2) that they are seeking the period of extended
parental leave to become the primary care giver of the child.
(v) Variation after
Commencement of Leave -
After commencing parental leave, an employee may vary the
period of her/his parental leave, once without the consent of the employer and
otherwise with the consent of the employer. A minimum of fourteen days’ notice
must be given, although an employer may accept less notice if convenient.
(vi) Effect of Parental
Leave on Accrual of Leave, Increments etc.
As per maternity leave conditions.
(vii) Right to Return
to Previous Position
As per maternity leave conditions.
D. Right to
Request
(i) An
employee entitled to maternity, adoption or parental leave may request the
employer to allow the employee:
(a) to extend the
period of simultaneous maternity, adoption or parental leave use up to a
maximum of eight weeks;
(b) to extend the
period of unpaid maternity, adoption or extended parental leave for a further
continuous period of leave not exceeding 12 months;
(c) to return from
a period of maternity, adoption or parental leave on a part-time basis until
the child reaches school age;
to assist the
employee in reconciling work and parental responsibilities.
(ii) The employer
shall consider the request having regard to the employee’s circumstances and,
provided the request is genuinely based on the employee’s parental
responsibilities, may only refuse the request on reasonable grounds related to
the effect on the workplace or the employer’s business. Such grounds might
include cost, lack of adequate replacement staff, loss of efficiency and the
impact on customer service.
(iii) The employee’s
request and the employer’s decision made under subparagraphs (i)(b) and (c) must be recorded in writing.
(iv) Where an
employee wishes to make a request under subparagraph (i)(c):
(a) the employee is
to make an application for leave without pay to reduce their full-time weekly
hours of work
(b) such
application must be made as early as possible to enable the employer to make
suitable staffing arrangements. At least four weeks notice
must be given;
(c) salary and
other conditions of employment are to be adjusted on a basis proportionate to
the employee’s full-time hours of work i.e. for long
service leave the period of service is to be converted to the full-time
equivalent and credited accordingly.
(d) employees who
return from leave under this arrangement remain full-time employees. Therefore the payment of any part-time allowance to such
employees does not arise.
E. Communication
During Leave
(i) Where
an employee is on maternity, adoption or parental leave and a definite decision
has been made to introduce significant change at the workplace, the employer
shall take reasonable steps to:
(a) make
information available in relation to any significant effect the change will
have on the status or responsibility level of the position the employee held
before commencing the leave; and
(b) provide an
opportunity for the employee to discuss any significant effect the change will
have on the status or responsibility level of the position the employee held before
commencing the leave.
(ii) The employee
shall take reasonable steps to inform the employer about any significant matter
that will affect the employee’s decision regarding the duration of the leave to
be taken, whether the employee intends to return to work and whether the
employee intends to request to return to work on a part-time basis.
(iii) The employee
shall also notify the employer of changes of address or other contact details
which might affect the employer’s capacity to comply with paragraph (i).
NOTE:
(a) The entitlement
to Maternity, Adoption and Parental leave for part-time employees who receive
an adjusted hourly rate along with casual employees, are in accordance with the
provisions of Part 4, Parental Leave of the Industrial
Relations Act 1996 and/or Determination made under the Health Services Act 1997.
(b) Where a casual
employee is entitled to parental leave under the Industrial Relations Act 1996, the following provisions shall also
apply in addition to those set out in the Act.
An employer
must not fail to re-engage a casual employee because:
the employee or
employee’s spouse is pregnant; or
the employee is
or has been immediately absent on parental leave.
The rights of the
employer in relation to engagement and re-engagement of casual employees are
not affected, other than in accordance with this clause.
(c) Part-time
employees who receive an adjusted hourly rate are also entitled to the
provisions of Part D, Right to Request and Part E, Communication During Leave,
of this clause.
(d) Liability for
Superannuation Contributions
During a period
of unpaid maternity, adoption or parental leave, the employee will not be
required to meet the employer's superannuation liability.
21A. Lactation Breaks
(i) This
clause applies to employees who are lactating mothers. A lactation break is
provided for breastfeeding, expressing milk or other activity necessary to the
act of breastfeeding or expressing milk and is in
addition to any other rest period and meal break as provided for in this Award.
(ii) A full-time
employee or a part-time employee working more than four hours per day is
entitled to a maximum of two paid lactation breaks of up to 30 minutes each per
day or per shift.
(iii) A part-time
employee working four hours or less on any day or shift is entitled to only one
paid lactation break of up to 30 minutes each per day or per shift worked.
(iv) A flexible
approach to lactation breaks can be taken by mutual agreement between an
employee and their manager provided the total lactation break time entitlement
is not exceeded. When giving consideration to any such
requests for flexibility, a manager needs to balance the operational
requirements of the organisation with the lactating needs of the employee.
(v) The employer
shall provide access to a suitable, private space with comfortable seating for
the purpose of breastfeeding or expressing milk. Other suitable facilities,
such as refrigeration and a sink, shall be provided where practicable. Where it
is not practicable to provide these facilities, discussions between the manager
and the employee will take place to attempt to identify reasonable alternative
arrangements for the employee’s lactation needs.
(vi) Employees
experiencing difficulties in effecting the transition from home
based breastfeeding to the workplace will have telephone access in paid
time to a free breastfeeding consultative service, such as that provided by the
Australian Breastfeeding Association’s Breastfeeding Helpline Service or the
Public Health System.
(vii) Employees
needing to leave the workplace during time normally required for duty to seek support
or treatment in relation to breastfeeding and the transition to the workplace
may utilise sick leave or other leave in accordance with the Award.
22. Trade Union Leave
(i) Eligibility
Applies to members of the Association(s) accredited by
the Association(s) as delegates.
(ii) Paid Special
Leave
Paid special leave is available for attendance at:
(a) annual or
bi-annual conferences of the delegate’s union; and
(b) meetings of the
union’s executive/committee of management;
(c) authorised union
delegate meetings;
(d) annual
conference of Unions NSW;
(e) bi-annual
conference of the Australian Council of Trade Unions.
(iii) Limits
There is no limit on the special leave that could be
applied for or granted.
(iii) Responsibilities
of the Union Delegate
Responsibilities of the union delegate are:
(a) to establish
accreditation as a delegate with the union;
(b) to provide
sufficient notice of absence to the employer; and,
(c) to lodge a formal
application for special leave.
(v) Responsibilities
of the relevant Association
Responsibilities of the relevant Association are:
(a) to provide
documentary evidence to the employer about an accredited delegate in sufficient
time to enable the employer to make arrangements for performance of duties;
(b) to meet all
travelling, accommodation and any other costs incurred by the accredited
delegate; and,
(c) to provide the
employer with confirmation of attendance of attendance of the accredited delegate.
(vi) Responsibilities
of the employer
Responsibilities of the employer are:
(a) to release the
accredited delegate for the duration of the conference or meeting;
(b) to grant special
leave (with pay); and,
(c) to ensure that
the duties of the absent delegate are performed in his/her absence, if
appropriate.
(vii) Period of Notice
Generally, dates of conferences or meetings are known well
in advance and it is expected that employers would be
notified as soon as accreditation has been given to a delegate or at least two
weeks before the date of attendance.
Where extraordinary meetings are called at short
notice, a shorter period of notice would be acceptable, provided such notice is
given to the employer as soon as advice of the meeting is received by the
accredited delegate.
(viii) Travel Time
Where a delegate has to travel
to Sydney, inter or intra state, to attend a conference or meeting, special
leave will also apply to reasonable travelling time to and from the venue of
the conference or meeting.
No compensation, such as time off in lieu, is to be
provided if travel can be and is taken on an accredited delegate’s non-working
day or before or after their normal hours of work.
(ix) Payment of
Allowances
No allowances will be claimable in cases of special
leave granted for attendance at union conferences or executive meetings covered
by this clause - see also subclause (v) above.
23. Labour Flexibility
(i) An
employer may direct an employee to carry out such duties as are reasonable, and
within the limits of the employee's skill, competence
and training consistent with employee's classification, grouping and/or career
stream provided that such duties are not designed to promote deskilling.
(ii) An employer may
direct an employee to carry out such duties and use such tools and equipment as
may be required provided that the employee has been properly trained or has
otherwise acquired the necessary skills in the use of such tools and equipment.
(iii) Any direction
issued by an employer pursuant to subclause (i) and
(ii) shall be consistent with the employer's responsibilities to provide a safe
and healthy work environment.
(iv) Existing
provisions with respect to the payment of mixed functions/higher duties
allowances shall apply in such circumstances. In no circumstances shall an
employee’s salary be reduced by the application of this clause.
24.
Anti-Discrimination
(i) It
is the intention of the parties bound by this Award to seek to achieve the
object in section 3 (f) of the Industrial
Relations Act 1996 to prevent and eliminate discrimination in the
workplace. This includes discrimination on the grounds of race, sex, marital
status, disability, homosexuality, transgender identity and age and
responsibilities as a carer.
(ii) It follows that
in fulfilling their obligations under the dispute resolution procedure
prescribed by this Award the parties have obligations to take all reasonable
steps to ensure that the operation of the provisions of this Award are not
directly or indirectly discriminatory in their effects. It will be consistent
with the fulfilment of these obligations for the parties to make application to
vary any provision of the Award which, by its terms or operation, has a direct
or indirect discriminatory effect.
(iii) Under the Anti-Discrimination Act 1977, it is
unlawful to victimise an employee because the employee has made or may make or
has been involved in a complaint of unlawful discrimination or harassment.
(iv) Nothing in this
clause is to be taken to affect:
(a) any conduct or
act which is specifically exempted from anti-discrimination legislation;
(b) offering or
providing junior rates of pay to persons under 21 years of age;
(c) any act or
practice of a body established to propagate religion which is exempted under
section 56(d) of the Anti-Discrimination
Act 1977;
(d) a party to this
Award from pursuing matters of unlawful discrimination in any State or federal
jurisdiction.
(v) This clause
does not create legal rights or obligations in addition to those imposed upon
the parties by the legislation referred to in this clause.
NOTES -
(a) Employers and
employees may also be subject to Commonwealth anti-discrimination legislation
(b) Section 56(d) of
the Anti-Discrimination Act 1977
provides:
"Nothing in this Act affects ... any other act or
practice of a body established to propagate religion that conforms to the
doctrines of that religion or is necessary to avoid injury to the religious
susceptibilities of the adherents of that religion:
25. Salary Sacrifice
to Superannuation
(i) Notwithstanding
the salaries prescribed in clause 3, Salaries as varied from time to time, an
employee may elect, subject to the agreement of the employee’s employer, to
sacrifice a part or all of the salary payable under
the salaries clause to additional employer superannuation contributions. Such
election must be made prior to the commencement of the period of service to
which the earnings relate. The amount sacrificed together with any salary
packaging arrangements under clause 26. Salary Packaging, of this Award may be
made up to one hundred (100) per cent of the salary payable under the salaries
clause, or up to one hundred (100) per cent of the currently applicable
superannuable salary, whichever is the lesser.
In this clause, ‘superannuable salary’ means the employee’s
salary as notified from time to time to the New South Wales public sector
superannuation trustee corporations.
(ii) Any pre-tax and
post-tax payroll deductions must be taken into account
prior to determining the amount of available salary to be packaged. Such
payroll deductions may include but are not limited to superannuation payments,
HECS payments, child support payments, judgement debtor/garnishee orders, union
fees and private health fund membership fees.
(iii) Where the
employee has elected to sacrifice a part or all of the
available payable salary to additional employer superannuation contributions:
(a) The employee
shall be provided with a copy of the signed agreement. The salary sacrifice
agreement shall be terminated at any time at the employee’s election and shall
cease upon termination of the employee’s services with the employer.
(b) Subject to
Australian taxation law, the amount of salary sacrificed will reduce the salary
subject to appropriate PAYE taxation deductions by the amount sacrificed; and
(c) Any allowance,
penalty rate, overtime, payment for unused leave entitlements, weekly workers’
compensation, or other payment, other than any payment for leave taken in
service, to which an employee is entitled under the relevant award or any
applicable award, Act, or statute which is expressed to be determined by
reference to an employee’s salary, shall be calculated by reference to the
salary which would have applied to the employee under the salaries clause in
the absence of any salary sacrifice to superannuation made under this Award.
(iv) The employee may
elect to have the specified amount of payable salary which is sacrificed to
additional employer superannuation contributions:
(a) paid into the
superannuation scheme established under the First
State Superannuation Act 1992 as optional employer contributions; or
(b) subject to the
employer’s agreement, paid into a private sector complying superannuation
scheme as employer superannuation contributions.
(v) Where an
employee elects to salary sacrifice in terms of subclause (iv) above, the
employer will pay the sacrificed amount into the relevant superannuation fund.
(vi) Where the
employee is a member of a superannuation scheme established under:
(a) the Police Regulation (Superannuation) Act 1906;
(b) the Superannuation Act 1916;
(c) the State Authorities Superannuation Act 1987;
(d) the State Authorities Non-Contributory
Superannuation Act 1987; or
(e) the First State Superannuation Act 1992.
The employee’s employer must ensure that the amount of
any additional employer superannuation contributions specified in subclause (i) above is included in the employee’s superannuable salary
which is notified to the New South Wales public sector superannuation trustee
corporations.
(vii) Where, prior to
electing to sacrifice a part or all of their salary to
superannuation, an employee had entered into an agreement with their employer
to have superannuation contributions made to a superannuation fund other than a
fund established under legislation listed in subclause (v) above, the employer
will continue to base contributions to that fund on the salary payable under
clause 3. Salaries, of the Award to the same extent as applied before the
employee sacrificed that amount of salary to superannuation. This clause
applies even though the superannuation contributions made by the employer may
be in excess of the superannuation guarantee
requirements after the salary sacrifice is implemented.
26. Salary Packaging
(i) By
agreement with their employer, employees may elect to package part or all of their salary in accordance with this clause, to
obtain a range of benefits as set out in the NSW Health Services Salary
Packaging Policy and Procedure Manual, as amended from time to time. Such
election must be made prior to the commencement of the period of service to
which the earnings relate. Where an employee also elects to salary sacrifice to
superannuation under this Award, the combined amount of salary packaging/sacrificing
may be up to 100 per cent of salary.
Any salary packaging above the fringe benefit exemption
cap will attract fringe benefits tax as described in paragraph (iv) below.
(ii) Where an
employee elects to package an amount of salary:
(a) Subject to
Australian taxation law, the packaged amount of salary will reduce the salary
subject to PAYE taxation deductions by that packaged amount.
(b) Any allowance,
penalty rate, overtime payment, payment for unused leave entitlements, weekly
workers’ compensation, or other payment other than any payment for leave taken
in service, to which an employee is entitled under this Award or statute which
is expressed to be determined by reference to an employee’s salary, shall be
calculated by reference to the salary which would have applied to the employee
under this Award in the absence of any salary packaging or salary sacrificing
made under this Award.
(c) ‘Salary’ for
the purpose of this clause, for superannuation purposes, and for the
calculation of Award entitlements, shall mean the Award salary as specified in
Clause 3. Salaries, and which shall include ‘approved employment benefits’
which refer to fringe benefit savings, administration costs, and the value of
packaged benefits.
(iii) Any pre-tax and
post-tax payroll deductions must be taken into account
prior to determining the amount of available salary to be packaged. Such
payroll deductions may include but are not limited to superannuation payments,
HECS payments, child support payments, judgement debtor/garnishee orders, union
fees, and private health fund membership fees.
(iv) The salary
packaging scheme utilises a fringe benefit taxation exemption status conferred
on public hospitals and local health districts, which provides for a fringe
benefit tax exemption cap of $17,000 per annum. The maximum amount of fringe
benefits-free tax savings that can be achieved under the scheme is where the
value of benefits when grossed-up, equal the fringe benefits exemption cap of
$17,000. Where the grossed-up value exceeds the cap, the employer is liable to
pay fringe benefits tax on the amount in excess of $17,000,
but will pass this cost on to the employee. The
employer’s share of savings, the combined administration cost, and the value of
the package benefits, are deducted from pre-tax dollars.
(v) The parties
agree that the application of the fringe benefits tax exemption status
conferred on public hospitals and local health districts is subject to
prevailing Australian taxation laws.
(vi) If an employee
wishes to withdraw from the salary packaging scheme, the employee may only do
so in accordance with the required period of notice as set out in the Salary
Packaging Policy and Procedure Manual.
(vii) Where an
employee ceases to salary package, arrangements will be made to convert the
agreed package amount to salary. Any costs associated with the conversion will
be borne by the employee, and the employer shall not be liable to make up any
salary lost as a consequence of the employee’s decision
to convert to salary.
(viii) Employees
accepting the offer to salary package do so voluntarily. Employees are advised
to seek independent financial advice and counselling to apprise them of the
implications of salary packaging on their individual personal financial
situations.
(ix) The employer and
the employee shall comply with the procedures set out in the NSW Health
Services Salary Packaging Policy and Procedure Manual as amended from time to
time.
27. Reasonable Hours
(i) Subject
to sub-clause (ii) an employer may require an employee to work reasonable
overtime at overtime rates unless or as otherwise provided for under the Award.
(ii) An employee may
refuse to work overtime in circumstances where the working of such overtime
would result in the employee working hours which are unreasonable.
(iii) For the
purposes of sub-clause (ii) what is unreasonable or otherwise will be
determined having regard to:
(a) any risk to
employee health and safety;
(b) the employee’s
personal circumstances including any family and carer responsibilities;
(c) the needs of
the workplace or enterprise;
(d) the notice (if
any) given by the employer of the overtime and by the employee of his or her
intention to refuse it; and
(e) any other
relevant matter.
28. Higher Duties
Allowance
An employee who is called upon to relieve an employee in a
higher classification continuously for five working days or more and who satisfactorily
performs the whole of the duties and assumes the whole of the responsibilities
of the higher classification, shall be entitled to receive, for the period of
relief, the minimum pay of such higher classification.
29. Underpayment and
Overpayment of Salaries
The following process will apply once the issue of
underpayment or overpayment is substantiated.
(i) Underpayment
(a) If the amount
underpaid is equal to or greater than one day’s gross base pay
the underpayment will be rectified within three working days.
(b) If the amount
underpaid is less than one day’s gross base pay it will be rectified by no
later than the next normal pay. However, if the employee can demonstrate that
rectification in this manner would result in undue hardship, every effort will
be made by the employer to rectify the underpayment within three working days.
(ii) Overpayment
(a) In all cases
where overpayments have occurred, the employer shall as soon as possible advise
the employee concerned of both the circumstances surrounding the overpayment
and the amount involved. The employer will also advise the employee of the pay
period from which the recovery of the overpayment is to commence.
(b) One off overpayments will be recovered in the next normal pay,
except that where the employee can demonstrate that undue hardship would
result, the recovery rate shall be at 10% of an employee’s gross fortnightly
base pay.
(c) Unless the
employee agrees otherwise, the maximum rate at which cumulative overpayments
can be recovered is an amount, calculated on a per fortnight basis, equivalent
to 10% of the employee’s gross fortnightly base pay.
(d) The recovery
rate of 10% of an employee’s gross fortnightly base pay referred to in
subclause (ii)(c) above may be reduced by agreement, where the employee can
demonstrate that undue hardship would result.
(e) Where an
employee’s remaining period of service does not permit the full recovery of any
overpayment to be achieved on the fortnightly basis prescribed in subclause
(ii)(c) above, the Employer shall have the right to deduct any balance of such
overpayment from monies owing to the employee on the employee’s date of
termination, resignation or retirement, as the case
may be.
30. No Extra Claims
Other than as provided for in the Industrial Relations Act 1996 and the Industrial Relations (Public
Sector Conditions of Employment) Regulation 2014 (or its successor however
described), there shall be no further claims/demands or proceedings instituted
before the Industrial Relations Commission of New South Wales for extra or
reduced wages, salaries, rates of pay, allowances or conditions of employment
with respect to the employees covered by the Award that take effect prior to 30
June 2024 by a party to this Award.
31. Area, Incidence
and Duration
(i) This
Award takes effect from 1 July 2023 and shall remain in force for a period of
one year.
(ii) This Award
rescinds and replaces the Public Hospital Career Medical Officers (State)
Award 2022, published 8 September 2022 (392 I.G. 1004) and all variations
thereof.
(iii) This Award
shall apply to persons employed in classifications contained herein employed in
the NSW Health Service under section 115(1) of the Health Services Act 1997, or their successors, assignees or transmittees.
(iv) In the period 1 July 2023 to the commencement of the first full
pay period on or after 1 July 2023, the applicable rates of pay are those that
applied immediately prior to the first full pay period on or after 1 July 2023.
PART B
Table 1 -
Allowances
Item
No.
|
Clause
|
Allowance
Description
|
Frequency
|
Rate
from first pay period on or after 01-Jul-2023
$
|
|
|
In-Charge
|
|
|
1
|
6
|
In-charge allowance
|
Per
12 hours of duty or part thereof
|
39.20
|
|
|
On Call
|
|
|
2
|
11(iii)
|
On-call Allowance per on-call
period which coincides with a day rostered on duty
|
Per
Day
|
43.00
|
2
|
11(iii)
|
On-call Allowance per on-call
period which coincides with a day rostered off duty
|
Per
Day
|
85.90
|
2
|
11(iii)
|
On Call Per Week (Career Med.
Officers)
|
Per
Week
|
300.90
|
|
|
Uniform
|
|
|
3
|
16(ii)(a)
|
Full uniform including
special shoes if required
|
Per
Week
|
2.89
|
3
|
16(ii)(a)
|
Other cases
|
Per
Week
|
2.13
|
Schedule 2
Grounds and Reasons
1. The Applicant seek
a new award to preserve conditions of employment. The wage rates for 1 July 2023 are not
included as the parties continue discussions regarding consent wage rates.
2. The new award
rolls over existing conditions currently provided by the award and includes a
‘no extra claims’ clause in the terms contained within Schedule 1 of this
application.
3. clarifying meaning
or expression without changing the intended provision of the term or condition
of employment concerned.
4. Table 1
“Allowances” in Part B of the Award has been reduced to
a single column showing only the rate to apply from the first full pay period
on or after 1 July 2023. A clause has been added to confirm that the salary and
allowances that apply from 1 July 2023 to the first full pay period on or after
1 July 2023 is the rate that applied immediately prior to the first full pay
period on or after 1 July 2023.
5. The new award is intended to apply for
one year effective from 1 July 2023, subject to any order or award the
Commission may make.
6. The award meets
the provisions of the Industrial Relations Act 1996 (NSW) and the
Industrial Relations (Public Sector Conditions of Employment) Regulation 2014
(NSW) as amended by the Industrial Relations (Public Sector Conditions of
Employment) Amendment Regulation 2022 (NSW).
N. CONSTANT, Chief Commissioner
____________________
Printed by the
authority of the Industrial Registrar.